Council Meetings

Want to know how to stay informed or be involved?

Watch council meetings online

Did you know most council meetings are live-streamed?  View live streams, recorded meetings, agendas and minutes on our Legistar site. 

Archived meetings videos are generally made available by noon the day after the meeting. You can also see our meeting resolution summary to read council decisions and voting history.

How to use our Legistar site:

  1. Legistar page opens in a calendar layout (note that the calendar tab is one of six navigation tabs across the top of the page.)
  2. On the search line, select the time range dropdown list to select a time period in which meetings are held. For instance this year, this month, this week, etc.
  3. Find the date of the meeting you are interested in and click on the agenda link to see the meeting agenda in pdf format.
  4. Click on the meeting details link for access to staff reports and presentations that will be on the agenda. These reports are in html text format.

Attend council meetings and public hearings

During Phase 3 of the BC Restart Plan no more than 40 people will be permitted in the Council Chambers, which includes Mayor and Council, staff, presenters, and approximately 20 members of the public. Due to the limited seating available, if you wish to attend a meeting, we recommend that you call the Corporate Officer at 250-414-7135 or email [email protected] to reserve a seat.  Anyone arriving at municipal hall without a reserved seat will not be permitted into the building once the maximum number of in-person seats have been taken.  

In addition to limited in-person attendance, there are several options available to submit input to Council, as follows:  

1.    To provide written comments to Council, please submit your correspondence via email to [email protected] by 12:00 p.m. (noon) on the day of the meeting.

2.    To provide comments to Council electronically via telephone during a meeting, please contact the Corporate Officer for scheduling at 250-414-7135 by 4:30 p.m. on the day of the meeting.

Council meetings are scheduled twice a month on the first and third Monday of each month. They begin at 7 p.m. unless otherwise posted.

The Committee of the Whole (same council members) meets once a month on the second Monday of each month to discuss in-depth matters including long-term planning and policy development issues. The meetings begin at 6 p.m.  Recommendations from the Committee of the Whole are referred to a regular Council meeting before any decisions are made. 

Public hearings allow affected citizens to provide their views to their elected representatives when decisions relate to adoption of official community plan bylaws; zoning bylaws and select other instances. More about public hearings.

From time to time it is necessary to schedule Special meetings for matters that are time sensitive. 

Input at council meetings and public hearings

During Phase 3 of the BC Restart Plan no more than 40 people will be permitted in the Council Chambers, which includes Mayor and Council, staff, presenters, and approximately 20 members of the public. Due to the limited seating available, if you wish to attend a meeting, we recommend that you call the Corporate Officer at 250-414-7135 or email [email protected] to reserve a seat.  Anyone arriving at municipal hall without a reserved seat will not be permitted into the building once the maximum number of in-person seats have been taken.  

In addition to limited in-person attendance, there are several options available to submit input to Council, as follows:  

1.    To provide written comments to Council, please submit your correspondence via email to [email protected] by 12:00 p.m. (noon) on the day of the meeting.

2.    To provide comments to Council electronically via telephone during a meeting, please contact the Corporate Officer for scheduling at 250-414-7135 by 4:30 p.m. on the day of the meeting.

In addition to limited in-person attendance, there are several options available for the public to make their thoughts about the application known to council during a public hearing:

  • Send an email to [email protected] before 12 p.m. (noon) on the day of the public hearing.
  • By standard mail: c/o Corporate Officer, Administration office, 1229 Esquimalt Road, Esquimalt, BC V9A 3P1 (must be received before 12 p.m. (noon) on the day of the public hearing.
  • Drop off written correspondence in the drop box at the front entrance of the Esquimalt Municipal Hall before 12 p.m. (noon) on the day of the public hearing.
  • To provide comments to Council electronically via telephone during a public hearing, phone the Corporate Officer at 250-414-7135 before 4:30 p.m. on the day of the public hearing to get your name put on a speakers list.  You will be called back during the public hearing and will be speaking live to council.
  • If you are watching the public hearing online and want to respond to something you hear, text or leave a voicemail on 250-883-6426.  Your name and phone number will be taken and you will be added to the speakers list.  You will receive a phone call when it is your turn to speak to council.

More information