The Corporation of the Township of Esquimalt is committed to protecting online users’ privacy.
The purpose of this policy is to inform you about the types of information we gather when you visit this website and how we may use that information.
Email and electronic forms
If you send us an email message or fill out an electronic form with a question or comment that contains personally identifying information, we will only use the personally identifiable information to respond to your request and analyze trends. We may redirect your message to another government agency or person, who is in a better position to answer your question.
We collect some information that may be used for analysis and statistical purposes that help us manage the esquimalt.ca web site.
Information that we collect for statistical purposes
We automatically collect electronically generated information about any visits to our site, such as the date, type of browser used, and technical Internet protocol data. We collect this information about each user session from our user logs, and refer to it in summary form for statistical purposes.
Information that you provide us when using our interactive forms and functions
This information may include such things as name, address, telephone number, and other personal and business data, depending on the particular service you use. We collect only that data necessary to provide the service that you are requesting.
Control of personal information
At any time, while accessing our site, any user, while online, may decline participation in any activity that asks for information (e.g. surveys, email, or electronic services). Your choice not to participate will in no way affect your ability to use any other features on our site. In online applications that ask for personal information, you also are provided the option of cancelling or clearing all fields of information and terminating the application.
Use of cookies
We do not use persistent cookies to collect permanent information. We may use persistent cookies (which would reside on the user’s computer) to increase ease of use. Such a cookie might contain the user’s ID number, thereby relieving the user of having to always enter the number. Under this circumstance we will only use a persistent cookie, when you give your permission.
We do use non-persistent cookies in applications that keep track of a user’s online session and make it possible for you to complete a form or use a function, but this cookie disappears when you finish filling out an application or searching a database.
Disclosure to third parties
As a governmental agency, we are governed by public records laws. Any information that we receive through the use of this website is subject to the same provisions as information provided on paper. Otherwise, we do not share personal identifying information with any third party without your permission. We disclose only in aggregate form our statistical analyses or demographics of users to third parties. This information is not reported or used in any manner that would reveal personally identifiable information and will not be released to any outside parties unless we are legally required to do so in connection with law enforcement investigations or other legal proceedings.
Video
Records are retained for public safety or security or criminal investigations or evidentiary purposes, or as otherwise required by law, or disclosed to a request for access to records under FIPPA. The Township does not retain the original or a copy of any Record for longer than 30 days. The Video Surveillance System automatically overwrites a Record within 30 days unless the Record is flagged for a longer retention. Any Records that are accessed or disclosed under FIPPA shall be securely retained by the Township for the required period in accordance with the Township’s Records Management Policy.
All requests for access to Records are to be directed to the Corporate Officer, Municipal Hall, at 1229 Esquimalt Road, Esquimalt, BC V9A 3P1 for response. Such requests must be in writing either in the form of a letter, an email or on the prescribed form available on the Township’s website, and must set out the specific date and time of the incident and Record requested.
More information
If you believe that The Corporation of the Township of Esquimalt is using your personally identifiable information for a purpose other than outlined in this privacy statement, you may contact the Administration Department. If information is requested through the website that you would prefer not to give, you may phone the Municipality at 250-414-7100, fax us at 250-414-7111, or visit us in person at 1229 Esquimalt Road.