Esquimalt Gorge Pavilion Booking Form

Please complete the following questions in order for us to best be able to reply with availabilty/options available for your date/event of interest. 

Please note:

  • The public has access to the park—you can reserve an area of the park and have the right to ask people to leave that area only.  It is recomended to have a copy of your contract with you on the day/time of your event. 
  • If you are not booking the full facility, there is the possiblity of another user group renting other rooms in the building at the same time of your event.
  • All rentals are required to obtain Liability Insurance and provide to Township staff no later than two week prior to facility rental.
  • Room capacities:
    • Upper hall – 3,000 sqft and can accommodate 120 people with tables and chairs.
    • Lower hall - 3,000 sq ft and can accommodate 120 people with tables and chairs.
    • The Lower hall can also be divided into 3 x 1,000 sq ft spaces by partition walls that can accommodate up to 40 people with tables and chairs in each space.
    • The Board Room can accommodate up to 20 people.
  • Each booking includes tables and chairs and we set up/take down.  We require a floor plan at least 2 week before your event.  For full pavilion rentals we do not move tables and chairs mid booking.
  • If you are looking to have an event with alcohol you will need a letter of permission from the Municipality and a special occasions license from the Liquor Control Board.
  • Due to high demand of event requests, please allow 3 - 5 business days for a response. 
  • Full Facility Booking Requests
    Full facility booking requests are being accepted for bookings up to December 31, 2025.  To secure the Full Facility booking request we will require a $500 non-refundable deposit. 
  • Individual Room Booking Requests
    We will be accepting Individual Room Booking Request for January to June 2024. All bookings require a $500 refundable damage deposit. 

Please view our FAQ (above) for our most commonly asked questions. If you do not see the information you are looking for, please contact us at [email protected] for more details. 

Event Type
Please enter event type, if not on the list above.
The start time indicates the time you will require access to the space. This includes times any decorators, caterers, or other event services require access. 
The end time indicates the time you will be out of the space. This includes all items, guests, and returning the space to its original state. 
Event Space Requested
Capacity is 40
Capacity is 80
Capacity is 40
Capacity is 80
Capacity is 40
Capacity is 120
Capacity is 20
Capacity is 120
Please see Frequently Asked Questions attachment for photos.
Day of the Week
Do you require a podium?
YesNo
Please provide details on the Food Truck company and if they will require power. Note: Food Trucks must have a sign stating service is for a private event only.
Please provide details on what type of decorations or rentals the rental company will be bringing to the Pavilion and note any special requirements (i,.e. dishes, tables, chairs, etc).
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