ADMINISTRATIVE COORDINATOR, FIRE RESCUE SERVICE
Regular Full-Time – TEMPORARY MATERNITY LEAVE COVERAGE
Competition No. 26-16
Salary $63,448-$72,100
Internal/External Opportunity
EXEMPT from the Union
About our Community
Located on the traditional territory of the lək̓ʷəŋən Peoples, the Township of Esquimalt acknowledges its neighbouring First Nations and is committed to building strong and enduring relationships with the Kosapsum and Songhees First Nations.
The Township of Esquimalt, with a population of over 17,000 is recognized as a vibrant, distinct, resilient, and diverse community for people to discover, feel welcome and belong. The Township is home to Canada’s Pacific Navy and boasts extensive amenities including beautiful parks and beaches, scenic waterfront walkways as well as modern recreational facilities.
About our Organization:
With a high functioning, progressive Council and leadership team, and dedicated, engaged staff, the Township is an organization committed to working collaboratively to continue making Esquimalt one of the most desirable places to live, work and play.
The Township of Esquimalt is committed to integrating equity, diversity, inclusion, and accessibility into our programs, policies, spaces, and services. Our goal is to cultivate a diverse and inclusive workforce that reflects the community we serve and aim to become.
About the Opportunity:
The Esquimalt Fire Rescue Services Department is seeking a motivated individual to fill a temporary full-time Administrative Coordinator position to cover a maternity leave. The position is anticipated to last approximately 12 months, with the possibility of an extension.
Reporting to the Fire Chief, the successful candidate will provide confidential administrative support to Fire Department leadership. Responsibilities include preparing and reviewing a variety of documents such as correspondence, reports, agreements, and meeting materials, while managing sensitive information with a high degree of discretion.
The position performs a range of administrative and records management duties, including payroll and timesheet administration, maintaining departmental records and statistics, supporting recruitment and onboarding processes, and updating policies and forms. The Administrative Coordinator also coordinates meetings and schedules, prepares agendas and minutes, and supports departmental projects such as bargaining preparation.
As a key point of contact for the department, this role provides excellent customer service by responding to inquiries from the public, contractors, internal staff, and external agencies, and by coordinating calls for service and directing requests to appropriate personnel.
Our Preferred Candidate:
The ideal candidate will have one year of office administration training, and at least two years experience providing departmental administrative and clerical support. Other preferred qualifications include:
- Excellent computer skills including keyboarding (60 w.p.m.) and use of MS Office (Word, Excel, Access), Diamond, Tempest, TAB, and Fire Department Management System (FDM) programs.
- Excellent administrative skills including demonstrated ability in providing excellent internal and external customer service and working cooperatively to achieve departmental goals.
- Demonstrated ability to work independently, exercise initiative, organize and prioritize work with considerable tact and diplomacy.
- Effective customer service and interpersonal skills.
- Class 5 B.C. driver’s license.
Prior to applying, please review the attached job description above, which provides a detailed outline of key duties and required qualifications, skills, and abilities. All qualified applicants are encouraged to apply.
Please submit your resume and covering letter quoting competition no. 26-16 by 4:00 p.m. on April 2, 2026, to: fire@esquimalt.ca