RFP NO. SI-25-001 Animal Management Services
The Township of Esquimalt (Township) invites detailed Proposals from qualified suppliers (Proponents) in accordance with these Proposal Documents (RFP #SI-25-001) to submit a proposal for consideration to the Township for the delivery of animal management services.
The Township is seeking to enter into a contract with a Proponent who possesses the necessary qualifications, capabilities, experience, and facilities to fulfill the requirements to provide the Services described in this RFP in the Scope of Work (Appendix A).
All inquiries related to this RFP must be directed in writing to the contact person named below (the "Township Representative"). Information obtained from any person or source other than the Township Representative, designated below, may not be relied upon.
Name: Judy Kitts, Director, Strategic Initiatives
Email: judy.kitts@esquimalt.ca
Inquiries should be made by no later than Wednesday October 22, 2025. Inquiries and responses will be recorded and may be distributed to all Proponents at the discretion of the Township. The Township will not hold any information meetings regarding this RFP.
If the Township determines that an addendum is required to this RFP, the Township will issue an addendum on BC Bid under the Addenda Tab and that will be incorporated into and become a part of this RFP.
Any and all addendums to this Proposal opportunity will be posted on the Township’s website at https://www.esquimalt.ca/business-development/bids-tenders, on BC Bid provincial government site at www.bcbid.gov.bc.ca and at www.civicinfo.bc.ca. It is the sole responsibility of participants to make sure that they are in receipt of all addendums prior to the RFP closing.
The proponent must submit electronic PDF copies of the Technical Proposal and Financial Proposal. Hard copy proposals will not be accepted.
Please send the copy to the following email address on or before the Closing Time with the subject line: Animal Management Services, RFP to: Judy.kitts@esquimalt.ca
The Technical Proposal file must include any submittal forms that are required as part of the submission.
The Financial Proposal file must include only the financial proposal and any insurance or bonding documents required.
The maximum file size accepted will be 20MB. It is the responsibility of the proponent to ensure the email submitted is within the maximum file size limit. Zip files will be accepted.
Delays caused by any computer related issues will not be grounds for an extension of the Closing Time.
The Township cannot be held responsible in any way for lost, misdirected, illegible or obscured emails. It is the sole responsibility of the submitting party to confirm a clear receipt of the transmission to the correct email address.
Proposals received electronically at the email address above with a time stamp after the Closing Time will be returned unopened to the Proponent.
Proponents must submit their Proposal in accordance with the instructions set out in Appendix "B" - Form of Proposal. The proposal must be signed by an authorized representative on behalf of the Proponent.