Records Coordinator, Regular Part-Time
Competition No. 22-50
Internal/External Opportunity
This is a Union Position
Located next to downtown Victoria, the Township of Esquimalt, with a population of over 17,000, is home to Canada’s Pacific Naval Fleet. The community boasts extensive amenities including beautiful parks and beaches, scenic waterfront walkways as well as modern recreational facilities, schools and commercial services.
The Corporate Services Department is seeking a motivated individual to fill a regular part-time Records Coordinator position. Reporting to the Manager of Corporate Services, the Records Coordinator is responsible for coordinating the ongoing administration, implementation, and maintenance of the Township’s records management system (RMS). This role is ideal for someone with strong communication skills who can be the go-to person for records management for the Township, providing leadership and training to staff for our records management processes. We are also looking for your expertise in moving the Township towards the implementation of a RMS software program, to follow our recent transition to an LGMA-based RMS.
The ideal candidate will have high school graduation supplemented by a post-secondary certificate or courses in Records and Information Management (RIM) or library studies, and direct experience working in the records management field, including demonstrated knowledge of electronic records and information management processes. Municipal or other government experience would be an asset.
Other preferred qualifications include:
• Sound knowledge of the principles, practices, and legislative requirements of records management and knowledge of the Local Government Management Association (LGMA) Records Management System;
• Sound knowledge of the legislative requirements relating to the retention of records in local government (e.g., Community Charter, Local Government Act);
• Experience with implementing and maintaining a records management program (both paper and electronic); and,
• Ability to provide guidance and training to staff in records management policy and procedures, including the development of staff training materials.
Prior to applying, please review the attached job description which provides a detailed outline of key duties and required qualifications, skills, and abilities.
Salary: $31.62 – 34.13 hourly (2021 rates) plus benefits
Hours per week: 17.5 (schedule to be determined)